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The CEO of every business is personally accountable to
ensure compliance or face criminal prosecution with fines of
up to R100,000 and / or 2 years imprisonment.
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The KING II Report on Corporate Governance requires a
company to “reflect a committed effort to reduce workplace
accidents, fatalities and occupational health and
hygiene-related incidents. There should also be regular
measurement against bare minimum legislative and regulatory
requirements. Performance should be disclosed to
stakeholders.” (Section 5, Chapter 3).
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The new ISO 9000 Standard (ISO 9001: 2000) requires a
company to “determine statutory and regulatory requirements”
and to ensure that “the organisation has the ability to meet
the defined requirements” (Clause 7.2.1, 7.2.2).
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The Promotion of Access to Information Act (No 2 of
2000) requires all public and private companies to make
available records of public interest on request. This may
include “information about Health and Safety” (Business Day
8 January 2003).
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A Growing Number of Corporate Clients request
contracting firms to sign Contractual Agreements whereby the
responsibility for health and safety matters relating to the
work performed by the contractor are the sole obligation of
the contractor – Section 37 (2) of the OHS Act.
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Global Best Practice on Employee Well-being suggests
that the employer make a concerted and visible effort to
ensure that all workplaces are healthy and safe, and that
management continually review the company’s compliance
status.
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Tender Requirements: Tenders issued by government,
parastatals and corporates now often include the requirement
for disclosing your compliance status and incident history.
Compliance is now becoming a pre-requisite for tender
opportunities.
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To qualify for Insurance Payout on Claims, one must
comply with all respective legal requirements. If found not
to be compliant, any claims may be repudiated (even though
premiums are paid up).
Many organisations are facing the
challenge of ensuring compliance within a regional or national
infrastructure. The OHS Act Requirements do not differentiate
between compliance at head office, regional offices, local
offices or client sites. An accident at a remote site or even a
site with only one or two employees, exposes your business as
much as an accident at your head office.
Comply Online™ is the first electronic compliance system that
allows you to install compliance at all business sites,
regardless of location and number of employees. The system has
been designed in such a way that it can be installed both on the
company intranet or used on a stand-alone PC. Now you are able
to ensure compliance everywhere, all the time. No more excuses
for non-compliance.
Having acquired more than 25 years of
practical experience in Occupational Health & Safety Compliance,
Scott Safe spent close to 18 months in developing Comply Online
as the first electronic Compliance System. Supporting the
Department of Labour in its drive to reduce the number of work
related accidents, Comply Online™ provides you with 14
interactive compliance modules of which the following are
examples:
Module 1 (Management Course) and Module 2 (Employee Brief)
provide the training required for discharging the CEO’s
responsibility for compliance at all sites to the responsible
site manager/s.
In case of litigation, module 2 (Record Keeping) provides a
defence arsenal that allows you to establish the documentary
proof that may be required in dealing with legal proceedings.
Module 6 (Incident Reporting), a legal requirement, can now be
done electronically. When an incident becomes a medical case,
the details required by the compensation fund will now be
available online.
Module 9 (Inspection Schedule) equips you with an automated
schedule for the control of critical activities (e.g.
maintenance of fire fighting equipment).
In addition to the above Modules, the Comply Online system
provides you with a comprehensive set of reporting tools,
enabling you to check the status of compliance for any site and
any user at any time.
The following cost benefits can be
achieved by implementing an electronic compliance program:
Head-office Resources: As the compliance program is
rolled out electronically and management reports are available
at any time for all sites logged on, the time requirements for
head-office administration are minimised.
Management Training: The OHS requirement that all
managers need to understand their roles and responsibilities
with regards to Health and Safety, no longer requires on-site
training, with the associated costs for the trainer, travelling
and possible accommodation. This competency-based training
course is now available online.
Employee Awareness: The same applies to employees, as the
OHS Act requires all employees to be informed about their rights
and responsibilities under the Act. If conducted on-site, this
training can represent a significant logistical and financial
challenge.
Consulting Fees: The electronic Compliance Program will
reduce the need for on-site consulting assessments.
The total cost savings by implementing Comply Online™ is
estimated to amount up to 70% versus an onsite consulting
service.
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OVERVIEW